Fix a Broken QuickBooks File in Philadelphia
We take QuickBooks files that no longer reconcile and make them reliable again — starting with a written diagnostic rather than a guess, and finishing with a file your CPA can use.
- Opening balance equity traced back and cleared
- Duplicates and miscoded transactions corrected
- Read-only access — we never need to move money
Files here are often older than the people currently using them. Migrated across versions, inherited by successive bookkeepers, each of whom added conventions without removing the last set. The result works, in the sense that it produces numbers, and nobody fully understands why.
What our service covers in Philadelphia
Everything below is part of the engagement — no surprise add-ons.
Post-cleanup walkthrough
A call at the end covering what changed, what caused it and what to watch for, so the same problems do not rebuild themselves.
Loan and asset account review
Loan balances that never amortize and assets that were expensed instead of capitalized get identified and corrected, with the reasoning documented.
Sales tax liability review
We check what the file says you owe against what was actually collected and filed, and flag the gaps for your CPA. We do not prepare or file the returns.
Owner draw and contribution split
Personal spending mixed into business accounts is separated out into draws and contributions so the profit figure means something.
Payroll clearing cleanup
Payroll wired in through an integration often leaves a clearing account that never zeroes. We trace what is stuck in it and clear it against the real runs.
What happens after you get in touch
Only the first step needs anything from you.
Free diagnostic call
We get read-only access to your file, review it and come back with a written list of what is wrong and what it takes to fix. The findings are yours either way.
One fixed quote
A single project fee for the agreed scope, set before work starts. If we find something substantial, we come back to you rather than adding to the invoice.
We repair and hand back
Corrections are made in order of impact, each documented as we go. You get the repaired file, the change log and a short walkthrough of what changed and why.
Why Philadelphia businesses choose Feather Accounting
This is a good fit if…
- Balances like undeposited funds or opening balance equity make no sense
- You need clean books before bringing on a partner or investor
- Month-end takes days because nothing ties out
- Your CPA has said the file needs work before they can use it
Layers of inherited convention
The danger in cleaning a file like this is assuming that anything unfamiliar is wrong. Some of it is genuine clutter; some encodes a real requirement that has simply outlived the explanation.
We map what is actually in use before changing anything, and where an element cannot be explained by anyone, we investigate what it touches rather than removing it on the assumption it is redundant.
Changes are made at period boundaries and documented, so the file's history remains readable to whoever inherits it next.
Questions about this service
Anything we have not covered, ask on the call — it is free and there is no follow-up sequence.
Yes, and many clients move onto monthly bookkeeping once the file is repaired — it is the reliable way to stop the drift returning. It is optional and quoted separately.
Related services and locations
Get your free consultation
Tell us about your business and we'll show you how we can simplify your QuickBooks bookkeeping.
What you get
- Free 15-minute consultation
- No long-term contracts
- Dedicated QuickBooks expert
- Books delivered monthly, on time
- Flat-rate, transparent pricing
Prefer to talk? Call us directly at (803) 757-4800
Let's get your books current
Tell us where your books stand today. In 20 minutes you will have a flat rate, a start date and a plan — whether or not you hire us.
New business owner? Ask about our first-year startup rate.